A. Session Fees
The session fee covers the time and talent of photographer, basic retouching and creative editing of images, as determined by the photographer. Additional editing is available at an additional expense to be determined by photographer. Additional prints or digital images may be available for purchase.
B. Creative Fees & Travel Fees
Creative fee covers travel within 1 hour of Christchurch. Any location outside of these limits will be subject to an additional charge of $.70c p/km as part of the agreement. Or if flights are required, these will be added onto your invoice.
C. Rescheduling
If an illness or situation prevents a photo session from taking place, the client may reschedule their session at least 24 hours prior to their shoot without penalty. Should the client fail to give 24 hours notice, or decide to completely cancel the shoot, this session fee is forfeited and will not be refunded. The Photographer reserves the right to reschedule due to illness, weather, equipment malfunction, or other circumstances beyond their control.
D. Re-shoots / Refunds
Re-shoots are determined at the discretion of the photographer. Re-shoots and refunds will not be given for poor choices of clothing, make-up, hair or weather related issues, or by not following the recommendations of the photographer.
E. Archive
After twelve (12) months, all images will be archived from the photographer’s hard-drive, except as needed for promotional purposes, to be determined by photographer at photographer’s sole discretion. The Photographer is not responsible for loss or damage to the digital files due to circumstances beyond photographer’s control. If you require files that are over 12 months old, there will be a search fee to retrieve these files from the archives at $10 per file.
F. Payment
All payments are due in full unless payment arrangements have been made. Orders will not be processed until payment in full is received. If the client has arranged a payment plan, the order will be placed after the final payment has been received.
G. Damage
The photographer is not responsible for the damage of portraits after delivery to the client, including damage caused during transit by NZ Post mail. The client assumes all responsibility for the safety of all portraits upon receipt.
H. Model Release, Promotional & Marketing Photos
I hereby give HELEN : OAKES the absolute and irrevocable right and permission with respect to the photographs that she has taken of myself and/or my child in which he/she may be included with others:
a) To copyright the same in the photographer’s name or any other name that he/she may select;
b) To use, re-use, publish and re-publish the same in whole or in part, separately or in conjunction with other photographs, in any medium now or hereafter known, and for any purpose whatsoever, including (but not by way of limitation) illustration, promotion, advertising and trade, and;
I hereby release and discharge photographer from all and any claims and demands ensuing from or in connection with the use of the photographs, including any and all claims for libel and invasion of privacy.
I. Liability
The photographer is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for their children and for themselves and release the photographer from any claims against their person or their business.
J. Copyright & Penalty
HELEN : OAKES retains all copyrights to all images created during the client’s session. A print release will be included with digital files to print portraits for personal use up to designated size listed on print release. The print release does not allow publication of your portraits (i.e. entering in contests), selling or altering of your images without the photographer’s written permission. It is illegal to copy, scan, download, print, share, alter, or otherwise steal any image created by HELEN : OAKES during the client’s photo session. This applies to “sneak peek” images, images posted in an online proofing gallery, blog, Facebook, or hard copy images. If the client steals images via any method listed above, or any other method, the client will be invoiced for the cost of EACH digital image the client has stolen, at the photographer’s current price per digital file.
Note from photographer: I work very hard to create images that reflect you and your business, while keeping in line with my artistic vision and creativity. I know you will want to share them and include a sneak-peek for that very reason. However, I ask that you simply link back to my blog/website/facebook page instead of right-clicking, saving, and sharing the image via your own page. I hope that you will respect not only my hard work, but the time, money, and dedication that I have put into training and equipment to capture these images for you. Please do not steal them.
K. Session Requests
No cameras/camcorders/any type of recording device (this includes cell phone cameras) are allowed during the session unless prior arrangement has been made between client and photographer, including a written agreement. The photographer will not continue if there are other cameras or video taping during the session.
Session starts at the agreed upon time. It is strongly encouraged that client arrives 10 minutes prior to the start of session.